Public Sector

If you have personal property that needs to be replaced, you can exchange or sell that property and apply the exchange allowance or sales proceeds to reduce the cost of similar replacement property. This allows for agencies to reduce their need for additional funding for the acquisition of replacement personal property.

Using the Exchange/Sale Authority, storage, administrative and processing costs that may be incurred when declaring the property to be replaced as un-required or excess can be avoided.

Consider this: The time required to determine the correct disposal option (utilization by other Federal agencies, donation to eligible non-Federal public or non-profit organizations, sale to the public or abandonment or destruction) and to complete the disposal transaction is likely to exceed the time required for an exchange/sale transaction.

The Federal Personal Property Management Team has a business decision to make as to which method provides the greatest return for the Government:

The Property Management Office should work closely with the assigned Contracting Officer to maximize use of Exchange/Sale because of its ability to reduce both purchase and disposal costs.